The following are the general rules for writing a notice:-
Title/Headline: The notice should start with a clear and attention-grabbing title or headline that summarizes the content of the notice.
Date: The date of the notice should be mentioned at the top of the notice, along with the place where it is being issued from.
Recipient: The notice should clearly mention who the notice is meant for, such as students, staff, or parents.
Purpose: The purpose of the notice should be stated clearly and concisely in the first paragraph, providing the reader with a quick summary of the content.
Details: All relevant details such as date, time, venue, duration, etc. should be provided in a logical order. The information should be clear, complete, and accurate.
Language: The language used should be formal, simple, and easy to understand. Avoid using jargon, technical language or slang.
Length: The notice should be concise and to the point, usually not more than 100-150 words.
Sign off: The notice should end with a clear sign-off and contact information of the issuer.
Format: The notice should be formatted neatly and organized in a logical manner, with clear headings and bullet points if necessary.
Proofread: The notice should be proofread carefully to avoid any errors in grammar, spelling, or punctuation.
By following these rules, you can create an effective and informative notice that will effectively communicate important information to its intended audience.
For Example -
1.
Notice regarding ''the School's Sports Day''
Dear Students,
We are pleased to announce that the school's annual Sports Day will be held on Friday, 31st March. The event will take place in the school's playground from 9:00 am to 12:00 pm.
The Sports Day will feature a range of exciting events, including track and field events, team games, and individual competitions. All students are encouraged to participate in at least one event.
Please come dressed in your sports uniform and bring along a water bottle and snacks. Students who are participating in team events should arrive at the venue at least 30 minutes before the start of their event.
If you have any questions or concerns, please contact the school's sports department. We look forward to seeing you all at the Sports Day!
Best regards,
[Your Name]
Sports Department
[Your Contact Information]
2.
Notice regarding ''The School Magazine''
Dear Students,
We are excited to announce that the school magazine committee is inviting contributions from all students for the upcoming issue of the school magazine. This is an excellent opportunity to showcase your creativity and talents in writing, photography, artwork, and more.
We welcome submissions in the following categories:
Creative writing, including short stories, poems, and essays.
Artwork, including drawings, paintings, and sketches.
Please note that all submissions must be original work and should be sent to [email protected] by the deadline, which is Friday, 10th April. Written submissions must be no longer than 500 words, and artwork and photography must be high-resolution.
Don't miss out on this chance to be featured in the school magazine! We look forward to receiving your submissions and showcasing your talents in the upcoming issue.
Best regards,
[Your Name]
School Magazine Committee
[Your Contact Information]
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